SAP SuccessFactors Onboarding: Onboarding Rule Configurations in Data Review Scenarios

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Rules  Validations in New Hire Data Review and Personal Data Collection 

Onboarding has multiple data review steps and sometimes there is a requirement when we want some data to be entered mandatorily by the hiring manager/responsible onboarding participant or new hire. This cannot be achieved by marking the fields mandatory at data model level as it makes it mandatory for both hiring manager/responsible onboarding participant or new hire. To avoid this we can make use of rules. An onSave rule can help in doing such validations. This rule needs to be added at the corresponding entity on Admin > Manage Business Configuration screen. 

 

Scenario 1: Making at least one Email information to be mandatorily entered by the new hire 

In this scenario we are trying to make sure that when the new hire performs Personal Data Collection, the new hire must at least enter one Email address information. 

 

Scenario 2: Making at least one Email information to be mandatorily entered by the hiring manager/responsible onboarding participant and the new hire 

In this scenario we are trying to make sure that when the hiring manager/responsible onboarding participant performs New Hire Data Review, or the new hire performs Personal Data Collection, they must enter at least one Email address information. 

 

Scenario 3: Making Personal Email Information to be mandatorily entered by hiring manager/responsible onboarding participant and the new hire 

In this scenario we are trying to make sure that when the hiring manager/responsible onboarding participant performs New Hire Data Review, or the new hire performs Personal Data Collection, they must enter Email address of type “personal”. 

 

Scenario 4: Making Personal Email information to be mandatorily entered by the new hire 

In this scenario we are trying to make sure that when the new

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