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The SAP SuccessFactors HXM Suite stores an extensive range of employee information and when we talk about employee data, some questions come to mind: Can I keep employee data offline? For how long? Should I anonymize them?
Practically, historical data should not be stored any longer than is required. Once the required retention time has passed, data should be purged (permanently removed from system storage).
To answer the above questions, let’s start from the beginning, defining a data purge Strategy.
1. Data Purge Strategy
Firstly, we have to take into account that to keep employee data we have to have a purpose, otherwise we end up carrying too much data and this leads the company to a situation of vulnerability in terms of security and makes decision processes time-consuming. From this understanding, it is clear that we need to start by defining the Company’s Data Purge Strategy.
When starting this exercise, consider the following:
The more data, the more difficult and costly decision-making will be.
The amount of outdated data makes it difficult to export, and use in terms of strategic analysis, thus becoming useless. The recommendation here is to narrow it down to keep it relevant and