What is HR document management software?

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Using HR document management software as a tool to organize and archive employee documents can protect your organization from wasted time, administrative headaches, and legal liability.

The importance of HR document management software

Employees are the fuel that powers an organization and are often the most valuable asset of any business.

Acquiring top talent, evaluating performance, retaining employees, and maintaining compliance with state, federal, and industry guidelines are all essential elements of an organization’s long-term success, and employee documentation helps inform or ensure all of the above.

Technology has simplified the logistics of managing business documents. Gone are the days of overstuffed file cabinets, making copies, and overnighting important paper documents for review; an HR document management system transforms a pile of file folders and physical paperwork into a secure, easily accessible, searchable archive that improves efficiency while ensuring privacy.

The right document management system (DMS) can also act as an organizational framework for creating a workflow that streamlines the process of managing team members and their records.

Two types of document management systems

A document management solution is a type of content management system that specializes in collecting, managing, and archiving digital documents, and there are a variety of

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